Article of TriHK

29. Frequency

The Committee shall meet not less than eight times each year with not more than two months between consecutive meetings.

 

30. Attendance

Committee meetings may be attended by Committee members, the National Coach, a representative of the Association's employed staff, a representative of the Sports Development Board and any other person so invited by the Committee.

 

31. Quorum

Four Committee members shall constitute a quorum at meetings of the Committee. If the number of Committee members is reduced below the number required for a quorum then the continuing Committee members may act for the purpose of increasing the number of Committee members to the number required for a quorum or of calling a General Meeting of the Association but for no other purpose.

 

32. Chairman

The President shall preside over meetings of the Committee, or in his absence the Vice-President shall preside, or in the absence of both, a chairman shall be elected from the Committee members present at the meeting.

 

33. Voting

Voting on all motions at meetings of the Committee or its sub-committees shall be by a show of hands, unless directed otherwise by the chairman of the meeting. No voting by proxy shall be permitted at any Committee meeting. In addition to his own vote, the chairman of the meeting shall have a second or casting vote in case of an equality of votes.

 

34. Majority

Except as otherwise specified in these Articles, voting on all motions shall require only a simple majority of those present and voting.

 

35. Written Resolution

A resolution in writing which has been circulated to all members of the Committee and which is signed by a majority of those members indicating that they are in favour of the resolution shall be as valid and effectual as if it had been passed at a meeting of the Committee duly convened and held, provided that no such resolution shall be valid and effectual unless and until it has been signed by at least five members of the Committee who are in favour of such resolution and who have each signed the same original document.

 

36. Minutes

Minutes of each Committee meeting shall be prepared and circulated to all those entitled to attend within one week of it taking place. Minutes shall be made available to other Members upon request.

 

General Meetings

37. Annual General Meetings

The Association shall hold a general meeting as its Annual General Meeting once in every calendar year for the purposes of the following ordinary business

  1. Accepting the audited financial statements for the previous financial year
  2. Appointing an auditor.
  3. Electing Members to vacant positions on the Committee.

 

 

 

38. Extraordinary General Meetings

Every General Meeting of the Association other than the Annual General Meeting shall be called an Extraordinary General Meeting. The Committee may call an Extraordinary General Meeting whenever it considers it necessary. This shall be done within 14 days after receiving a requisition in writing signed by not less than 25 Members, having, at the date of deposit of the requisition, a right to vote at General Meetings.

 

39. Notice

Subject to Section 116C of the Ordinance, an Annual General Meeting and an Extraordinary General Meeting called for the passing of a special resolution to these articles shall be called with not less than 21 days notice in writing and any other General Meeting shall be called with not less than 14 days notice in writing. The notice shall be exclusive of the day on which it is served or so deemed and of the day of the meeting and shall specify the place, date and time of the meeting.

 

40. Chairman

At all General Meetings the chair shall be taken by the President or in his absence by the Vice-President. If neither the President nor the Vice-President shall be present within half an hour after the time appointed for holding the meeting, or shall be willing to act as chairman, the Members present and entitled to vote shall choose one of their number to chair the meeting.

 

41. Quorum

No business shall be transacted at any General Meeting unless a quorum is present when the meeting proceeds to business. The quorum shall be 20 Members personally present and entitled to vote. If within half an hour from the time appointed for the meeting a quorum be not present the meeting (if convened upon the requisition of Members) shall be dissolved or (in any other case) shall stand adjourned to such other day, time and place as may be appointed by the chairman with the consent of the meeting. At any such adjourned meeting the Members present and entitled to vote, whatever their number, shall have power to decide upon all matters which could properly have been disposed of at the meeting from which the adjournment took place.

 

42. Adjournment

The chairman may, with the consent of the meeting, adjourn any General Meeting from time to time, and from place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.

 

43. Attendance

Any Ordinary Member, Honorary Member, Patron or Vice-Patron may attend a General Meeting. For each Club Member, one representative may attend.

 

44. Voting Rights

Each Ordinary Member present, who is aged 18 years or above on the day of the meeting, has the right to vote in the manner described hereinafter. Patrons, Vice-Patrons, Honorary Members and representatives of Club Members shall not have the right to vote.

 

45. Voting Procedure

At any General Meeting a resolution put to the vote of the meeting shall be decided by a show of hands unless a poll is demanded by the chairman of the meeting or by at least one third of Members present and entitled to vote and voting. If a poll is demanded as aforesaid it shall be taken in such manner as the chairman of the meeting directs. In addition to his own vote, the chairman of the meeting shall have a second or casting vote in case of an equality of votes. Voting by proxy shall not be allowed.

 

46. Majority

In accordance to Article 13.3 of the Company Ordinance, voting on all special resolution shall require a 75% majority of those present and voting.

 

47. Validity

All resolutions passed at any General Meeting for which due notice has been given or to which Article 52 (Accidental Omission) applies shall be binding on all Members.

 

48. Minutes

Minutes of all General Meetings shall be prepared and circulated to all Committee members within one month of the meeting being concluded. Minutes shall be made available to other Members upon request.